PASSPORT & VISA INFORMATION
It is the responsibility of all registered attendees to ensure that they obtain the necessary documents to enter into Canada. Reimbursements of registration fees will not be issued for failure to obtain the correct documents.
It may take several months to obtain the appropriate documents so please allow yourself sufficient time.
Letter of Invitation
You can obtain a Letter of Invitation by emailing the AAE Meetings Department at firstname.lastname@example.org.
Canada has introduced a new entry requirement, known as the Electronic Travel Authorization (eTA), for visa-exempt foreign nationals who fly to Canada. This regulation became mandatory March 15, 2016. Exceptions include U.S. citizens and travelers with a valid visa.
The eTA is electronically linked to your passport and is valid for five years or until your passport expires. Applying for an eTA is a simple and inexpensive ($7 CAD) online process that will take just a few minutes. Most eTA-eligible applicants will get their authorization within minutes of submitting the online form.
For more information or to see if you need to obtain an eTA, visit the CIC website.
Be sure your passport is current! As a general rule, passports should have at least six months of validity when traveling internationally. Most countries will not permit a traveler to enter their country unless the passport is set to expire at least six months after the final day of travel.
For more information on applying for a United States passport, visit the U.S. Department of State website.
For non-U.S. citizens, visit your government’s website for more information on passport applications.
Attendees should consult the Immigration, Refugee and Citizenship Canada website for more information on visa requirements and a complete list of countries whose citizens require a visa to enter Canada.
Answer a few questions online to find out whether you need a visa to travel to Canada.
Visa Application Centres (VACs)
Visa application centres (VACs) are private companies located around the world who provide specific services to visa and passport applicants.
VACs provide a number of services before, during and after your application process including helping applicants fill out forms, answering questions and ensuring that applications are complete, thereby reducing unnecessary delays or refusals due to incomplete applications.
Applicants who are required to provide biometrics information as part of the visa application process can do so at a VAC. Additional information on the biometrics requirements is available at the CIC website.
VACs send applications to visa offices and transmit decisions to applicants in a secure and confidential manner. VACs do not process visa applications and play no role in the decision-making process.
Visa & Passport Application Processing Times
Processing times for visa and passport applications vary depending on the office, country and time of year. Attendees are strongly encouraged to apply as early as possible for their visas and passports, and to submit complete applications including all supporting documents.
Returning to the U.S. / Crossing U.S. Borders
Documentation is essential to ensuring a problem-free U.S. border crossing. Every traveler must take the initiative to determine which documents are needed for them to enter the United States via land, sea, or air based upon their citizenship or place of residence. For more information on requirements to smoothly navigate your return to the U.S. visit the Homeland Security’s U.S. Customs and Border Protection website.