Paper: Program Description Abstract
Elevating Institutional Knowledge by Capturing, Preserving, and Repurposing: A New Type of Library Repository
Sunday, May 5
2:35 PM - 2:50 PM
Room: Columbus CD (East Tower, Ballroom/Gold Level)
Rebecca Harrington, AHIP
Assistant Professor, Research Services Librarian
University of Tennessee Graduate School of Medicine
David Petersen, AHIP
Assistant Professor, Research & Learning Services Librarian
Preston Medical Library, University of Tennessee Graduate School of Medicine
Background : Many hospitals and medical schools are still sharing institutional best practices through one-time lectures, grand rounds, and workshops – benefiting only those who attend in person. Recordings and PowerPoint slides are often locked in LMS systems or buried on department-specific websites in unorganized folders. Topics such as leadership, wellness, ethics, and effective teaching skills can benefit the entire organization. Instead of watching this wealth of experience and knowledge disappear into silos, or entirely, the librarians began to mine and capture presentations and their associated resources to create a shared knowledge repository.
Description : The library, being a shared resource between the hospital and the graduate school of medicine, is the logical choice to host best practices for interdisciplinary teaching and learning. The librarians approached stakeholders to support the creation of a LibGuides group to disseminate shared institutional knowledge, going beyond simply housing theses and dissertations to actively promoting the wisdom each organization has brought in. With subject listings and search features, the new system increases the content’s value by broadening access to these materials across the two organizations. Next steps include using this shared institutional knowledge base to create interactive learning modules for asynchronous learning, removing attendance barriers so often found in the clinical setting.
Conclusion : Effectively implementing knowledge management initiatives requires building partnerships with the people in the organization who will have to invest in it, and eventually benefit from it. While building the repository, librarians will be reaching out to department leaders and presenters to expand the collection. Success will be measured when these stakeholders begin to submit their best practices and presentations to the repository. In addition, not only will the repository’s usage statistics be measured, but also the number of places the repository is included (LMS pages, each organization’s intranet and internet sites), and the requests/collaborations for learning modules.