Library Services Reference Manager Grand Canyon University Phoenix, Arizona
Background: The University Library serves nursing and health sciences students ranging from pre-licensure to the doctoral level. With a growing anatomical model collection that supports the anatomy and physiology curriculum, the Library sought to promote the use of the collection while also streamlining the circulation process. The models previously circulated through the Library's ILS circulation system with an analog reservation process that required students to call or visit in-person to book hourly reservations in advance. In August 2019, the Library acquired Springshare's equipment booking module to not only accommodate the unique circulation needs of the collection, but to also allow self-reservations.
Description: The Library launched Springshare's equipment booking module in the Fall 2019 semester to promote and manage the circulation of the Library's anatomical model collection, which consists of twenty different types of models, for a total of forty-three models. The new visual equipment catalog creates a digital storefront display and allows users to see the availability of all models. More flexible circulation parameters are possible, such as varying checkout lengths, than were allowed in the ILS. The Library set parameters for users to be able to reserve models up to two weeks in advance for a maximum of two hours daily and a total of six reservations per week. With the addition of the equipment module, users also remain in the same interface and can easily navigate from an anatomical model reservation to completing a study room reservation.
Conclusion: The new equipment booking module was advertised to students, faculty, and staff and has excellent usage. For the Fall 2019 semester, there were 953 unique users, 2,575 circulations, and 3,951 total reservations. Training Library staff to use the equipment booking module was straightforward, because of the easy-to-navigate layout and staff’s familiarity with room reservations. The use of the new equipment booking module has enhanced the visibility of the anatomical models and highlights this reserve collection visually in a way that is superior to a Research Guide or the ILS, while also easily allowing hourly self-reservations during the Library's open hours.